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Email Account Settings
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Here is a summary of the settings you will need for your email client:
Incoming Mail Server
Incoming mail server: mail3.codewire.com
Username: username@yourdomain.com
Password: whatever your personal password is
Outgoing Email Server
Typically, you use the outgoing email server of the ISP that you get your Internet access from. If you have Internet access from Rogers cable, you use Rogers' outgoing email servers. In fact, many ISPs try to block all outgoing email servers other than their own in an effort to prevent spam. So you probably already have this configured, and no changes will be required.
However, you can use your new email server as your outgoing mail server if you wish. This has the advantage of adding any recipient of your emails to your friends list, which makes email from them always bypass the spam filters.
outgoing mail server: mail3.codewire.com port 587
Set it so that your outgoing email server requires authentication. Same username and password as incoming.
Online services are also available with this new server:
Webmail
https://webmail.codewire.com:444/scripts/webmail.exe
username: your full email address
password: your email password
Note that you will get an error saying that the SSL certificate does not match, etc. Just ignore this and connect anyway. I will fix this eventually, but it has very little practical effect on security.
Email Account Admin.
https://webmail.codewire.com:444/cgi/user.cgi
username: your full email address
password: your email password
You can change a bunch of settings for your own account relating to spam, filtering, vacation message, forwarding, aliases, etc.
You can adjust your settings for the sender challenge-response system, which is called "Friends". You can even personalize the message that it sounds out as a challenge. This is really the ultimate weapon against spam, as it only lets through email after this challenge email is responded to. To get it started with your contacts, you can upload as many Friends as you want. If you set our mail server to your outgoing mail server, and set it to "require authentication", anyone you send email to will be automatically added to your friends list.
Even if you do not turn on "Request confirmation from unknown addresses", anyone on your friends list will never have their email marked as spam. If you find email from a newsletter you subscribe to, or any other email is consistently marked as spam, add the sender to your Friends list.
There is also a new spam prevention system called the Sender Policy Framework (SPF). Most spam and viruses these days uses a forged FROM address to try and get through spam detection systems. SPF is a way of defining what email servers are actually allowed to send email for a given domain. It triggers if a mail comes from a mail server that is not in the same netblock as one of the mail servers listed in the DNS for that domain. When it triggers, it also sends an email to the sender asking them to send email to a specific address to allow email to come through.
SPF is certainly an aggressive system, in that it will generate a lot of confirm emails like this. If you do not like this system, you can turn it off. There is an "SPF" tab on the management page for each user. Just set "Whether to block non spf compliant emails" to false.
Here is more info on how SPF works:
http://www.netwinsite.com/spf.htm
Email Domain Admin:
Login at the same Email Account Admin page above.
If you are the authorized domain administrator for your email domain, you can add/edit/delete accounts, change settings, etc.
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